Conflicts of interest

The people of NSW expect that as public officials, Department of Communities and Justice (DCJ) employees must perform their duties in a fair and transparent way. The decisions employees make must not be affected by self-interest, private affiliations, or the likelihood that Department of Communities and Justice employees (or those close to them) will be unfairly advantaged or disadvantaged in any way (financially or otherwise).

A conflict of interest involves a conflict between an employee’s obligation to carry out their duties as a public official, and their private interests. While such conflicts should be avoided, they must be identified, disclosed and managed effectively. Non-disclosure risks undermining the integrity of our organisation, as well as having potentially serious implications for the individual.

The Conflicts of Interest (COI) Policy and Procedure (PDF , 576.6 KB) guides employees to identify and appropriately deal with COI and to ensure that DCJ has a consistent approach in reporting and managing actual, perceived and potential COI. Employees must be open and honest about, and declare, any COI as soon as they become aware of them.

You must complete a COI declaration:

  • As soon as an actual, perceived or potential COI has been identified
  • As soon as practical, following any change in your private interests
  • At least annually (during November) where an existing COI is in place, or where a new COI has been identified in line with the new COI Policy and Procedure

All COI declarations will expire on 30 November each year, irrespective of when the last approval was granted.

The annual rollout is mandatory for all employees in relation to their COI. All declarations are to be made via the COI online declaration form. All employees will receive an email notifying them of the requirement of an annual COI declaration where required (that is, where there is an existing COI, or where a new COI declaration should be made).

How to submit a declaration 

For accessibility reasons, it is highly recommended that you complete the online form using either a laptop/tablet or PC.

Please see the Conflicts of Interest Declaration Form and answer all questions.

Business Ethics & Compliance Unit (BECU) Dashboard

A dashboard has been established to support the following business ethics programs:

  • Senior Executive Private Interest Declarations (SEPID)
  • Conflicts of Interest (COI)
  • Secondary Employment and Unpaid Work (SEUW)
  • Gifts, Benefits and Bequests (GBB)

For declarants, to have easy access to their Declarations. The Dashboard is designed to view all declarations whether they are in draft, pending or completed in one place for each of the above programs. 

For supervisors and delegated officers, the Dashboard is designed to list all declarations/applications assigned to you for review and recommendation. This includes reminders for declarations that require periodic review as part of a management strategy or approval.

Steps to gain access to the Dashboard

Step 1 - You will receive a workflow email from one of the Business Ethics and Compliance inboxes which contains a unique password to access the declaration/application and also a link to the Business Ethics and Compliance Unit Dashboard at the bottom.

Step 2 - Once you receive this email click on the link, contained in the email, please enter your email, and copy and paste the password (please ensure that there are no spaces, commas etc. as it is case and character sensitive).

You will also be required to confirm that you are not a robot.

Step 3 - You will then be prompted to set up your own unique password for the Dashboard. Please note this down for future reference when you need to access the Dashboard.

Please note that any workflow email you receive will include your nominated password so that you can access the Dashboard for all declarations/applications in one system.

Security of your information

Declarations will be stored in a secure database in accordance with Information and Digital Services (IDS) policies and with the Privacy & Personal Information Protection Act 1998.

All personal and health information collected, managed and disclosed under the program will comply with the requirements of the NSW Privacy Laws as outlined in the Department’s Privacy Management Plan.

Associated programs

Associated codes, policies, procedures and guidelines that relate to the COI Program include, but not limited to:

Contact and support

Advice and support is available from the Business Ethics and Compliance Unit (BECU) via the mailbox.

Last updated:

15 Jul 2022

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We acknowledge Aboriginal people as the First Nations Peoples of NSW and pay our respects to Elders past, present, and future. 

Informed by lessons of the past, Department of Communities and Justice is improving how we work with Aboriginal people and communities. We listen and learn from the knowledge, strength and resilience of Stolen Generations Survivors, Aboriginal Elders and Aboriginal communities.

You can access our apology to the Stolen Generations.

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