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A Notice to a School Form (DOCX, 1.1 MB) is sent only once, when a child or young person who:
The Notice to a School Form (DOCX, 1.1 MB) must be lodged within 14 days of a child or young person entering statutory OOHC if the child is of school age. This informs the school that the child/ young person is under the PR of the Minister and enables the school to contribute to the child’s case planning and enables the caseworker to contribute to the child’s education planning. The school must be informed of the child or young person’s statutory care status as well as the agency with case management responsibility, the carers details and, if known, learning, behaviour and health support needs.
After 7 days of submitting the Notice to a School form, contact the school and request a meeting with the Principal to arrange a time for the Personalisd Learning and Support Planning Meeting (PLaSP).
To discuss the educational needs of a student in OOHC, caseworkers can speak to the school Principal or OOHC teacher directly. If necessary, the school can access additional resources to support the student.
If a child or young person is attending a Department of Education school or pre-school while you are case managing and DCJ have not notified the school, email the Notice to a School Form (DOCX, 1.1 MB) to firstname.lastname@example.org.
Do not email the Notice to a School Form to the child’s school or teacher directly. The Department of Education will forward the Notice to a School Form to the school Principal directly with other relevant information. This is to ensure only relevant education personnel are informed of the child’s OOHC status. There are strict privacy and confidentiality protocols within the public education system regarding information sharing about children and young people in statutory OOHC.
To find out if a preschool is a Government school go to: Preschools in Government schools list
For private (Independent or Catholic) school enrolment, send the Notice to a School Form (DOCX, 1.1 MB) to the school Principal and cc to Department of Education, email email@example.com. This is so the Department of Education can note the new school details for their records.
For a change of circumstance for the child or young person, use the Change of Detail Advice for a Child or Young Person Form (DOCX, 81.1 KB) each time.
The Change of Detail Advice for a Child or Young Person Form should be emailed to firstname.lastname@example.org for children and young people attending Government schools, and the school principal for Catholic or independent schools.
These changes include but are not limited to:
It is best practice (see NSW Child Safe Standards for Permanent Care 2015) to ensure a copy of the Change of Detail Advice for a Child or Young Person Form is saved on the child/young person’s file.
02 Mar 2023
We acknowledge Aboriginal people as the First Nations Peoples of NSW and pay our respects to Elders past, present, and future.
Informed by lessons of the past, Department of Communities and Justice is improving how we work with Aboriginal people and communities. We listen and learn from the knowledge, strength and resilience of Stolen Generations Survivors, Aboriginal Elders and Aboriginal communities.
You can access our apology to the Stolen Generations.