Senior Executive Private Interest Declaration

Mandatory annual & ongoing requirements

Introduction

The Senior Executive Private Interest Declaration (SEPID) Program ensures that we meet our obligations under the Government Sector Employment Act (section 8) and the Public Service Commission’s Code of Ethics and Conduct for NSW government sector employees.

Who the program applies to

All SEPID mandated positions:

  • Department of Communities and Justice (DCJ) senior executives (band 1 - 3) including those temporarily acting and contractors.
  • some non-senior executives nominated by the Secretary or their delegate/s, including those temporarily acting and contractors.

What do I need to do

You are required to list all of your private interests by answering all the questions outlined in the SEPID online form.

When

You must complete a private interest declaration:

  • at least annually (during November)
  • as soon as practicable, following any change in your private interests
  • prior to commencing in a new SEPID mandated position
  • prior to an assignment against a SEPID mandated position (including temporary acting arrangements irrespective of how long you will be in the role for)
  • as directed by the Secretary or their delegate/s.

Why

The SEPID Program supports the Secretary's responsibilities under the PSCC 2015-08 Circular (refer to the ‘Relevant Documents’ section below). The Circular requires that the Secretary has centralised oversight and management of senior executives’ private interests (financial, business, personal, other interests or relationships) in accordance with The Code of Ethics and Conduct for NSW government sector employees.

How do I submit a declaration

For accessibility reasons, it is highly recommended that you complete the online form using either a laptop or PC.

Please see the Senior Executive Private Interest Declaration form and answer all questions.

Business Ethics & Compliance Unit (BECU) Dashboard

A dashboard has been established to support the following business ethics programs:

  • Senior Executive Private Interest Declarations (SEPID)
  • Conflicts of Interest (COI)
  • Secondary Employment and Unpaid Work (SEUW)
  • Gifts, Benefits and Bequests (GBB)

For declarants, to have easy access to their Declarations. The Dashboard is designed to view all declarations whether they are in draft, pending or completed in one place for each of the above programs. 

For supervisors and delegated officers, the Dashboard is designed to list all declarations/applications assigned to you for review and recommendation. This includes reminders for declarations that require periodic review as part of a management strategy or approval.

Steps to gain access to the Dashboard

Step 1 - You will receive a workflow email from one of the Business Ethics and Compliance inboxes which contains a unique password to access the declaration/application and also a link to the Business Ethics and Compliance Unit Dashboard at the bottom.

Step 2 - Once you receive this email click on the link, contained in the email, please enter your email, and copy and paste the password (please ensure that there are no spaces, commas etc. as it is case and character sensitive).

You will also be required to confirm that you are not a robot.

Step 3 - You will then be prompted to set up your own unique password for the Dashboard. Please note this down for future reference when you need to access the Dashboard.

Please note that any workflow email you receive will include your nominated password so that you can access the Dashboard for all declarations/applications in one system.

Security of your information

Declarations will be stored in a secure database in accordance with Information and Digital Services (IDS) policies and with the Privacy & Personal Information Protection Act 1998.

All personal and health information collected, managed and disclosed under the program will comply with the requirements of the NSW Privacy Laws as outlined in the Department’s Privacy Management Plan.

Contact and support

Advice and support is available from the Business Ethics and Compliance Unit (BECU) at PrivateInterestDeclarations@facs.nsw.gov.au.

Last updated:

15 Jul 2022

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