Secondary employment and unpaid work

The Department of Communities and Justice (DCJ) acknowledges that employees (senior executives and non-senior executives) may for various reasons wish to undertake work in addition to their primary employment with DCJ. This work may take the form of a secondary role within the Stronger Communities Cluster, or private work external to DCJ which may include, but not limited to, working for another employer, self-employment and owning, operating or being a director of a private business, etc.

The Secondary Employment and Unpaid Work (SEUW) Policy and Procedure (PDF , 469.4 KB) provides information on the requirements for employees wishing to undertake SEUW. It also provides guidance for employees when applying or approving SEUW applications.

Employees must not engage in any form of paid employment outside their official duties without prior approval, which includes a formal Agreement.

The SEUW Policy and Procedure does not apply to unpaid or voluntary work undertaken by DCJ employees. However, voluntary work may pose a conflict of interest and should be addressed using the DCJ Conflicts of Interest Policy and Procedure.

You must complete a SEUW application:

  • Prior to undertaking any SEUW
  • At least annually (during November) where an existing SEUW is in place

All SEUW application will expire on 30 November each year, irrespective of when the last approval was granted.

How to submit an application

For accessibility reasons, it is highly recommended that you complete the online form using either a laptop/tablet or PC.

Please see the Secondary Employment and Unpaid Work form and answer all questions.

Business Ethics & Compliance Unit (BECU) Dashboard

A dashboard has been established to support the following business ethics programs:

  • Senior Executive Private Interest Declarations (SEPID)
  • Conflicts of Interest (COI)
  • Secondary Employment and Unpaid Work (SEUW)
  • Gifts, Benefits and Bequests (GBB)

For declarants, to have easy access to their Declarations. The Dashboard is designed to view all declarations whether they are in draft, pending or completed in one place for each of the above programs. 

For supervisors and delegated officers, the Dashboard is designed to list all declarations/applications assigned to you for review and recommendation. This includes reminders for declarations that require periodic review as part of a management strategy or approval.

Steps to gain access to the Dashboard

Step 1 - You will receive a workflow email from one of the Business Ethics and Compliance inboxes which contains a unique password to access the declaration/application and also a link to the Business Ethics and Compliance Unit Dashboard at the bottom.

Step 2 - Once you receive this email click on the link, contained in the email, please enter your email, and copy and paste the password (please ensure that there are no spaces, commas etc. as it is case and character sensitive).

You will also be required to confirm that you are not a robot.

Step 3 - You will then be prompted to set up your own unique password for the Dashboard. Please note this down for future reference when you need to access the Dashboard.

Please note that any workflow email you receive will include your nominated password so that you can access the Dashboard for all declarations/applications in one system.

Security of your information

Declarations will be stored in a secure database in accordance with Information and Digital Services (IDS) policies and with the Privacy & Personal Information Protection Act 1998.

All personal and health information collected, managed and disclosed under the program will comply with the requirements of the NSW Privacy Laws as outlined in the Department’s Privacy Management Plan.

Associated programs

Associated codes, policies, procedures and guidelines that relate to the SEUW Program include, but not limited to:

Contact and support

Advice and support is available from the Business Ethics and Compliance Unit (BECU) via the mailbox.

Last updated:

15 Jul 2022

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We acknowledge Aboriginal people as the First Nations Peoples of NSW and pay our respects to Elders past, present, and future. 

Informed by lessons of the past, Department of Communities and Justice is improving how we work with Aboriginal people and communities. We listen and learn from the knowledge, strength and resilience of Stolen Generations Survivors, Aboriginal Elders and Aboriginal communities.

You can access our apology to the Stolen Generations.

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